How to Show Emails in Notion

Do you want to see your emails in Notion? This is the guide for you.

If you’re like most people, you probably use Notion to manage your to-do lists, track your progress on projects, and take notes on what you’re learning. But what if you want to see your emails in Notion?

Email is a common method of communication among businesses. With Notion being used to manage and organize every aspect of one’s life, having emails embedded in the same dashboard can help you in creating a single workspace for the entire communication workflow.

In this post, we’ll show you how to set up Notion to show your emails, so you can keep all your communication in one place. We’ll also share some tips on how to use Notion to organize and manage your email more effectively.

Lets get started!

Why Would You Want To View Emails in Notion?

Having emails in Notion can save you a lot of time, as most of the your personal or work organization is already being done in a single dashboard. If you have to navigate to your email app or website more frequently, you are wasting time and energy, which can directly or indirectly affect your entire management system. 

The goal of managing businesses in Notion should be to create a single dashboard for all of your needs. In such a case, showing emails on the same Notion page can improve the flow of your communication and keep you organized under a single dashboard.

user checking email

Showing emails in Notion’s shared workspace can be both a good and a bad idea. If you have a single business email that you want to share with your team for work purposes, you can prefer to show them on the team’s page. However, embedding individual emails or personal ones on a shared Notion page can lead to privacy issues.

How to Show Emails in Notion [2 Ways]

There are a couple of ways that you can show emails in Notion, but most of these are platform specific.

For instance, if you wish to show emails from a platform like Gmail, you will need to install a chrome extension, while other platforms like Zapier have a different process.

Moreover, platforms like Zapier not only help send email to Notion page but also help you with creating new event hooks, such as sending new emails, integrating databases, and more.

In this tutorial, we will stay specific on how to show emails from Gmail as that’s the most widely used email client. For other platforms, you can find a particular guide on their help and support page if they allow Notion integrations.

How To Save Emails to Notion Using Chrome Extension?

Navigate to Google Chrome Web Extensions and look for the “Save to Notion” extension or from the Google Workspace Marketplace.

Click on “Add to Chrome” and wait till the extension is installed on your chrome browser.

Open Gmail and look for the email that you wish to show on your Notion workspace. Once you open the email, tap on the “Save to Notion” chrome extension from the right-top extension bar of your chrome browser.

Save to Notion Show Emails in Notion Page

You can then select the Notion page to which you wish to add this email. Alongside, you can also find the preview of the email, after which you can click on the “Send to Notion” button to send it to your workspace.

For the time being, only plain text emails are supported. However, the developers claim that future releases will include rich format email support.

The method using chrome extension is very limited in terms of features. However, with email platforms like Zapier, you can do more like sending emails, creating action triggers such as when new items are added to the list, creating a database, and more.

Let’s take a look at that now.

How to Show Emails in Notion using Zapier

Zapier is a web-based service that allows users to connect their favorite apps and create automated workflows, called Zaps.

In our example, we’ll create a Zap that creates a new database item in Notion whenever a new email is forwarded to your custom Zapier email address. This method works with any mail client, including Gmail, Outlook, and others.

Show Emails in Notion using Zapier Integration
  • Log in to your Zapier account and navigate to the dashboard page, and select Email by Zapier and Notion from the list.
  • Next, select the trigger as New Inbound Email and action as Create Database Item from the dropdown. After a few seconds, it will automatically suggest a Zap for you to try, and you can click the Try It button to test it.
new email zap
  • Now, click on the Trigger tab and create your custom Zapier email to forward your emails to.
custom zapier email to forward your email
  • Click on Continue and then send an email to the address you just created. Check to see if the trigger is working properly.
  • Next, it’s time to set up and test the action. First, select the database to which Zaiper will automatically add new entries and then map the email fields. For example, you can map the subject line to the page title and the email content to the page content.
Test your zap
  • Test the action and check if it is successful. If it gives the green signal, go ahead and publish the Zap.
Publish your zap

That’s it! You can now forward any email to your private and custom Zapier email and it will automatically show it in the Notion database.

Wrapping up: Show Emails in Notion

Notion is a great tool for managing your business or personal work. You can make it even more powerful by showing emails in Notion. This allows you to keep all of your email messages in one place, organized and easily accessible.

This article explains two method:

  1. By using chrome extension
  2. By using automation tool like Zapier
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