There are a lot of different project management tools on the market, but two of the most popular are Notion and Trello.
Notion is an all-in-one productivity app, while Trello is a Kanban-style task management app. Notion is more versatile and customizable, while Trello is more streamlined and easier to use.
Both have their pros and cons, so it can be tough to decide which one is right for you. In this article, we’ll compare and contrast these two tools to help you make a decision.
Notion Vs Trello: Which Is The Better Project Management Tool?
A good project management app can help you double down on productivity and focus on tasks that need your attention the most. It can play an important role in the success of your business. Notion and Trello are two examples of project management apps you can use to keep your team on the same page and your business on track.
Let’s check out them in detail and compare their features head to head.
Notion vs Trello: The Basics
Trello is a popular project management tool that is used by professionals and small businesses alike. It is a visual tool that allows users to create and manage projects by dragging and dropping tasks onto boards. Trello also has a comment feature that allows users to communicate with one another and track progress.
Notion is a newer tool that markets itself as a workspace management and productivity app. It has some similarities to Trello like the Kanban-style database, but it also has some unique features that make it a better choice for some users.
It comes with building blocks that you can add to any page or board to add content to it.
Both Notion and Trello are available for iOS, Android and Windows devices. Also, both the tools are accessible using your web browser on Mac, Windows or Linux.
Notion vs Trello: Features
Notion and Trello are two of the most popular project management tools on the market. Both tools have features that make them stand out from the rest. However, not all features are equal, so it is important to decide which features are most important to you before making a purchase.
One of the main differences between Notion and Trello is that Notion is more focused on creating a notebook-style interface, while Trello is more focused on boards. Notion also has a wider range of features that can be used for project management, note-taking, collaboration, and project tracking.
Trello is a more focused project management tool with automation features and integration with a wide range of third-party apps.
Both apps allow customizing the workspace with different views such as Timeline, Calendar, Table, and more.
Overall, Notion is a more versatile tool, while Trello is better suited for task management and collaboration.
Trello vs Notion: Ease of Use
Both tools take a different approach: Trello is straightforward and easy to use, while Notion strives to be the more flexible tool, providing a lot of functionality.
Notion has a steeper learning curve than Trello, which is much easier to get started with. I found that after using Notion for over 6 months, I’m still discovering new ways of using its features. As a result, it can feel like an overwhelming tool at first glance.
Trello on the other hand is designed as a more beginner-friendly project management tool and has fewer features (the philosophy behind this being its target audience). The lower feature count makes it easier to learn and use. It also means that you don’t have the same flexibility that you would get from Notion.
If you are working alone or in small teams then Trello will likely be sufficient for your needs, although there is certainly some crossover between the products depending on your specific requirements
Notion vs Trello: Automation
Trello has a lot of automation features that allow you to complete tasks with fewer clicks, saving you time and energy.
For example, you can use the “email notifications” power-up to get emails when someone mentions or assigns you in a comment.
If it’s a task that is frequently repeated then Trello Butler can help streamline the process. Trello Butler allows you to create commands based on simple statements like ‘When I am added to the card assign me as member’ or ‘When I am added to the card send a message on Slack’.
Notion on the other hand lack such a built-in automation feature. But you can make use of Notion API and connect it to third-party tools such as Zapier to create automation of your tasks.
Notion vs Trello: Price
Notion and Trello are two of the most widely used project management applications on the market. They each have their own set of advantages and disadvantages, but pricing can be a deciding factor in determining which app is best for you.
Notion is less expensive than Trello and has more features overall, but it can be difficult to use at first because of its wide range of features. Trello is a project management tool that is easy to use.
Both the apps offer a generous free plan that's good enough for personal use.
The pricing for paid plans of Trello starts at $5/user/month if billed annually while that of Notion starts at $4/month.
The second tier plan that is aimed at teams starts at $10/user/month for Trello. The team plan in Notion starts at $8/month/user.
The Enterprise plan for Trello starts at $17.50/user/month while for Notion, you'll need to contact the sales team.
When it comes to pricing, I like Notion plans as it doesn't restrict most features based on pricing. This is not the case with Trello and you need to choose the plan based on features.
Which is Best for You?
Both Notion and Trello are great project management tools, but they have their own unique features that make them better suited for different users.
Trello may be a better choice if you're just getting started with project management because it's easier to use and focuses solely on the project management part. If you have prior project management experience, Notion may be a better choice due to its additional features and flexibility.
Overall, both tools are great options for project management.