If you've been using Notion for a while, you've probably made a lot of templates and pages. But most often, you might want a piece of data from a certain Notion page of yours to reflect on a different Notion page.
Wondering how to do it? Well, here is a detailed guide for you on how to use Synced blocks on Notion to share data between databases.
How Does Notion Synced Blocks Work?
Synced blocks are wrappers that allow you to embed blocks from one Notion template to another. This is handy when you want to share a specific data block along with data on a different Notion page and also want to see the changes along with it.
So, when you are changing data for a block, you'll find the values to change in the embedded block section on another Notion page.
For example, if there are entirely two different and larger Notion databases for your project and you want to create a centralized meta database to store the summary data. In this case, you can embed blocks from both the databases on Notion and place them in the centralized database.
The best part is, when the values in those data blocks change, you can find those changes in the embedded blocks of centralized databases too.
That is why these blocks on Notion are called “Synced blocks,” as the data sync each time the changes are made.
How To Turn a Block Into Synced Block on Notion
To use a Synced block on a few or one of your Notion pages, we need to first create a Synced block. The best part is that you don't have to download any third-party apps to do this, and it only takes a few seconds.
Here are some simple steps for creating a synced block on Notion.
- Choose an existing block or create a new one on your Notion page.
- At the beginning of the block, start by entering the command /sync, and you will see the Synced block option.
- You can now find the block with a red border indicating the block is a “Synced block” type.
That's it. You can now easily embed it in multiple pages, and by clicking on the white box's hover menu, you can see which pages you've embedded it in.
Moving on, let us now see how to use the synced block on other pages in Notion.
How To Use Synced Block on Other Notion Pages
To use the Synced block on other Notion pages, you can start by copying the block with the option in the hover menu and directly pasting it onto one of your other Notion pages.
There are a few things that one should know about while creating a Synced block on Notion. To start with, you can always start with an empty block or use the command on an existing block. So, it is pretty much handy and helpful.
Second, you can add multiple blocks to a single sync by dragging and dropping existing content from your Notion page into the Synced block. But this works best when creating the Synced blocks, not when using them.
Now that you know how to create and use synced blocks on Notion pages, let's learn how to un-sync a synced block.
How to Unsync a Synced Block on Notion
If you no longer need values to be synced and reflect changes on a certain block, you can always unsync it. However, one needs to be careful and not unsync the original “Synced block,” or you will end up losing sync on all the other blocks.
To unsync a block in Notion or remove sync from a Synced block, here are the steps you need to follow.
- Choose the Synced block that you no longer wish to see changes (preferably the duplicated ones).
- Click on the three-dot menu button from the hover menu.
- Now, tap on the “Unsync” option.
That's it. The particular Synced block is now no longer synced, and you won't find the values to change even if it does in the original Synced block.
Conclusion | Notion Synced Blocks
Synced blocks are pretty handy when you want to add and see changes in values on multiple Notion pages with the same data blocks.
The good part with Synced Blocks is they are a real-time-saver and helps in a proper reflection of data when you are running a long project with multiple Notion pages.
However, a small downside is that if you accidentally unsync the original data block, all the other blocks will need special attention and extra work.