How to Create Kanban Board in Notion? + [Best Templates]

Visualize your workflow with Notion Kanban Board templates

Are you tired of juggling multiple tasks and looking to boost your productivity and stay organized? Creating a Kanban board in Notion might be just what you need.

With its user-friendly interface and customizable features, Notion allows you to easily design a Kanban board tailored to your specific needs.

In this article, we will show you step-by-step how to create a Kanban board using Notion. Plus, we’ll share with you the best Notion Kanban board templates available to save you time and effort.

What is a Kanban Board?

A Kanban board is a productivity tool that helps you manage tasks and workflows effectively. It consists of columns representing different stages of your work process, such as ‘To Do,’ ‘In Progress,’ and ‘Done.’ Each task is represented by a card that moves across the board as it progresses.

By using a Kanban board, you can easily track the status of your tasks, prioritize them accordingly, and collaborate with others in real time.

Now that you understand what a Kanban board is all about, let’s dive into the benefits it offers for improved productivity and organization.

Benefits of Kanban Boards

Kanban boards offer several benefits for managing your work. They streamline workflows, allowing you to visualize and track the progress of tasks in a clear and organized manner.

Let’s look at some of the benefits of using Kanban boards in detail.

1. Streamlining Workflows

Kanban boards enable you to visualize and streamline your workflows by dividing tasks into clear stages. With a simple drag-and-drop interface, you can easily track progress, identify bottlenecks, and ensure smooth project flow.

2. Improving Visibility and Transparency

Kanban boards provide a visual representation of your tasks, giving everyone involved a clear view of the project’s status. Transparent boards promote accountability, eliminate confusion, and help team members stay on the same page.

3. Encouraging Collaboration and Communication

Kanban boards foster collaboration by providing a centralized platform for teams to discuss, comment, and update tasks. With real-time updates and notifications, everyone can actively participate, share ideas, and offer support, improving teamwork and overall communication.

4. Increasing Efficiency and Productivity

Kanban boards optimize productivity by allowing you to focus on what’s important. Prioritizing tasks becomes easier, as does tracking progress and identifying areas for improvement. With enhanced clarity and organization, teams can complete tasks efficiently, leading to increased productivity and accomplishment.

Now that you know the benefits of using Kanban boards, let’s dive into how to create it in Notion and explore some of the best templates available for you to get started seamlessly.

How to Create a Kanban Board with Notion

To create a Kanban board in Notion, follow the below steps.

Add Board Database to a Page in Notion

To begin, open your Notion workspace and navigate to the desired page where you want to add the Kanban board. Then, use the Notion shortcut “/” and type ‘Database’ or click on the ‘+ New’ button at the top left corner of the page and select ‘Database’. Choose ‘Board’ as the database type and give it a name that reflects its purpose.

Add Board Database in Notion

Now, you have a default board canvas ready to be filled with columns and cards. The default board lists your cards based on their status, but you can customize it later. Within each column, you can create cards by clicking the ‘+ New’ button at the bottom. These newly added cards can then be moved across columns as their status changes.

With the Board Database set up, you’re now ready to format the board settings.

Setting Up the Board Format

Now that you have a blank canvas, let’s dive into the exciting process of setting up your board format effortlessly.

Edit Board Database in Notion

You can customize the board layout by clicking the three dots before the blue button and then opening the Layout section. The Layout section will give you different options to customize the board. You can color code the columns, change the card size, edit how they are grouped, and much more.

Notion customize the board layout

Once you’ve set up your board format, you’ll be ready to start organizing tasks and managing projects in an efficient manner.

In the next section, we’ll explore some of the best notion templates that use Kanban boards.

5 Notion Kanban Board Templates for Visual Workflow Management

Notion Kanban Board templates provide a visual and intuitive way to organize and track your tasks, allowing you to easily visualize your workflow and stay on top of your projects.

Here are some of the best Notion Kanban Board templates for effective workflow management.

1. Notion Task Manager (with Eisenhower Matrix and Kanban Board)

Notion Task Manager with Kanban Board

The Notion Task Manager is a powerful tool that helps you organize tasks, track progress, and manage deadlines effectively. With its comprehensive database, you can easily categorize and prioritize tasks using the Eisenhower Matrix.

The Kanban Board feature allows for visual tracking of task progress, promoting collaboration and providing a clear workflow overview. The Calendar View helps you stay on top of deadlines by providing a visual representation of due dates and enabling better time tracking.

The Notion Task Manager also includes pre-built templates for your new tasks which include a guide on how to formulate effective tasks. 

Key Features

  • Database for organizing tasks
  • Eisenhower Matrix for task prioritization
  • Kanban Board for visual workflow tracking
  • Calendar View for managing deadlines
  • Pre-built templates for effective task formulation

Get the Notion Task Manager Template

 2. Notion Job Search Bundle Pack

Job Search Pack in Kanban Board

The Notion Job Search Bundle Pack template is a comprehensive suite of features designed to simplify and streamline your job search process. It includes a Kanban board for interview readiness, allowing the structured practice of interview questions with click-to-reveal answers.

This template also includes a networking board and an application tracker, both designed in a Kanban style. The networking board provides a visual and organized way to expand your job search network, allowing you to connect with professionals in your industry while the application tracker helps you stay on top of your job applications.

With these Kanban-style features, you can efficiently manage your networking efforts and stay organized throughout the job application process, ultimately improving your chances of landing your desired job.

Key Features:

  • Job Search Engine: Find the right job opportunities that match your skills and interests.
  • Application Tracker: Keep track of your job applications, including submission dates and follow-ups.
  • Company Database: Research and evaluate potential companies to determine if they align with your career goals.
  • Networking Board: Expand your professional network and increase your chances of finding job opportunities.
  • Resume Builder Kit: Create customized resumes using reusable blocks for different job applications.
  • Job Offer Analyzer: Evaluate and compare job offers to make informed decisions about your career.

Get Notion Job Search Bundle Pack Template

3. Notion Work-Life Balance Template

Notion Work Life Balance Template

The Notion Work-Life Balance template is designed to simplify your life and help you stay organized. With its easy-to-use task lists in a Kanban board structure, you can easily manage your tasks and notes. The template features linked tasks and notes databases, allowing you to quickly find relevant information for any task.

It also includes parent and sub-tasks with progress bars, making it easy to visualize and track your progress on larger tasks. The template provides separate dashboards for work and home life, allowing you to focus on each area separately. 

Key Features

  • Notion Kanban board template designed to simplify your life and improve work-life balance.
  • Easy-to-use task lists with a Kanban board structure.
  • Linked tasks and notes databases for easy access to relevant information.
  • Parent and sub-tasks with progress bars to visualize and track progress.
  • Includes an inbox to organize tasks and notes without a specific category.
  • Task backlogs to prioritize and focus on important tasks.

Get Notion Work-Life Balance Template

4. Notion Template – Agile Project Management Kanban Board

Notion Agile Project Management Kanban Board

The Agile Project Management Kanban Board template in Notion is a powerful tool for managing projects and their various components. Whether you’re working on software development projects or any other type of project, this template provides a comprehensive agile task management and project delivery tracking mechanism. 

It allows you to organize and track epics, features, requirements, tasks, bugs, and issues associated with your projects. The template also allows you to associate R.A.I.D. (Risks, Assumptions, Issues, Decisions, Dependencies) items with your projects, enabling you to ensure proper project governance.

Key Features:

  • Visualize project progress with a Kanban board structure.
  • Intuitive interface for easy navigation and task management.
  • Track and prioritize tasks, bugs, and issues efficiently.
  • Collaborate with team members in real time.
  • Attach and organize project-related documents and files.
  • Monitor risks, assumptions, and dependencies to ensure project success.

Get Notion Agile Project Management Template

5. Notion Kanban Board Template

Notion Kanban Board Template

The Notion Kanban Board Template offers a visually intuitive and highly customizable solution for managing projects of various sizes and complexities.

With its Kanban methodology, this template allows you to organize tasks, track progress, and collaborate with team members effectively.

The template’s user-friendly interface enables easy navigation and customization based on your project needs. By creating project boards for different categories, you can easily visualize the workflow and progress of each task. 

Key Features

  • A comprehensive view of projects
  • Easy tracking of tasks and team members
  • Customization based on project needs
  • User-friendly interface for easy navigation

Get Notion Kanban Board Template

That’s all! These are some of the best Notion Kanban board templates that can help you make the most of this feature.

Wrapping Up: The Best Notion Board View Templates for Streamlined Workflow

All in all, creating a Kanban board in Notion is a simple and effective way to organize your tasks and projects. By utilizing the various features and templates available, you can easily track progress, prioritize tasks, and collaborate with others.

Whether you’re a freelancer, student, or team manager, Notion provides the tools you need to stay organized and increase productivity. So why wait? Start using Notion’s Kanban board feature today and take control of your workflow.

Now let’s move on to answering some frequently asked questions about using kanban boards in Notion without missing a beat.

Frequently Asked Questions

How To Add Columns In Notion Kanban Board View

Add coloumns in Board Database

To add new columns, you can add new sub-statuses if your board is grouped by the status property. If it’s grouped by the Select or Multiselect property, you can easily add new columns by clicking the ‘+’ icon at the end of the board.

Is Trello better than Notion?

When comparing Trello and Notion, it’s important to consider the specific needs and preferences of each user. Trello’s simple and intuitive interface makes it easy to create and manage boards, lists, and cards.

On the other hand, Notion goes beyond task organization and provides a comprehensive all-in-one workspace.

Does Notion have a Gantt chart?

Yes, Notion has a timeline database that works as a Gantt chart. You can add a Gantt chart in Notion by adding a database and choosing the “Timeline” view. This will add a Gantt chart where you can define different tasks or projects and set their start and end dates.
To specify dependencies between tasks, simply drag and connect their bars in the Gantt chart view.

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