Looking for an efficient way to collect data and information with forms in Notion?
Notion’s user-friendly interface and limitless customization options have made it the go-to project management solution for both individuals and businesses alike. It provides a centralized location for gathering and sharing valuable information, which is why many people prefer to create forms within Notion.
However, as Notion lacks a dedicated form view, you will need to hook up an external form builder to receive automated form responses.
If you need to create a form in Notion but are unsure on how to get started, read on. In this article, we will provide you with the necessary tools and a step-by-step guide to get started quickly with Notion forms.
Why Use a Form Builder Integration With Notion?
There are many advantages to integrating a form builder with Notion. Some of them include:
- Better Data Management: The integration makes it easy to group and organize data within Notion, making it easy to access, analyze, and use as needed.
- Improved Collaboration: Teams can collaborate on form responses in real time, making decisions faster.
- Increased Productivity: By having access to all the information within Notion, you’ll be able to make informed decisions faster and become more productive.
Before connecting your preferred tool to Notion, you can decide which pages it will have access to, and you can revoke access at any time. There are a number of no-code form builders with native Notion integration that offer a great deal of flexibility in terms of customization.
To keep it simple, we’ll just focus on NotionForms in this article, which is one of the most popular form builders for Notion. It comes packed with everything you need to get started with creating forms in Notion.
Creating Custom Forms in Notion
There are multiple ways to create forms in Notion. You can create custom forms directly with an external form builder tool or indirectly using any popular automation software, such as Zapier.
As the information collected through these forms is saved back into your Notion table, you can easily display, manage, and filter it.
If you already use a service like Google Forms and want to connect it to your Notion pages, you’ll need to rely on a third-party automation tool. It can get you both free and paid plans, depending on the level of features you require.
However, there aren’t many visual customization options or security features available with Google Forms. Additionally, a Google account is required to access and fill out these forms.
Your best bet is to use a form-builder tool that has been specifically designed to work with Notion, such as NotionForms.
It provides additional customizations, advanced form fields, deeper insights, and an extra layer of security not easily possible through generic online forms. In this case, filling out a form does not require a Notion or NotionForms account.
Key Features – NotionForms
The basic features of NotionForms are available for free, but to unlock the full feature set, including premium support, unlimited workspaces, password protection, built-in analytics, and more, you need to upgrade to a paid plan starting at $19 (Pro).
How to Create a Form Using NotionForms: A Step-by-Step Guide
To get started, head to your Notion workspace and create a new page. Type /database and choose the database type. This will create a table with rows and columns for your database entries, which is the default view for databases in Notion.
You can store all of your form submissions in this space.
Next, go to the NotionForms landing page and click Create Form in the top right corner.
After that, you’ll be directed to the registration page. Fill out your registration details here, then click Register.
From the NotionForms dashboard on the next page, click Login with Notion.
This will take you to the access permissions page, where you can connect it to your Notion account. You can specify which pages you want NotionForms to have access to.
This will populate the database table(s) in the Notion pages you selected in the previous step. You can also manually enter the database name in there if it’s taking a long while to connect.
Select one of the tables you created to collect the form field data. On the following page, you will see several options for editing and customizing your form. If you want, you can also try out its Pro features for free for 3 days.
Here, you can customize a number of aspects of your forms, such as the title, description, cover image, and overall design that the form responder will see. You can also add links and create lists in the description field using a number of formatting options.
If you have more than one form, you can sort them by tags that only you can view. You also get the option to copy the configuration settings from an existing form to save time and avoid having to start from scratch.
You can further customize your form by adding custom layout blocks such as page breaks, images, dividers, and code blocks. The form submission success text and captcha can be customized to fit the needs of different end users.
You can preview your form as a full page or as an embedded form on the same page. Whenever you’re ready, just click the Create Form button at the top right, and you’re done. You can fill out the form and check the record in your Notion database to test it out.
Finally, you’ll be presented with a URL to copy and embed the form on your website or Notion page.
That’s it. You just created your first form in Notion.
Wrapping Up: How to Create a Form in Notion
Notion is an all-in-one productivity suite that can be used to create virtually anything. And this also includes forms, which are a great way to bring your data-driven projects to life.
If you want a full-fledged no-code form builder with Notion compatibility and powerful functionalities, you can go with a popular choice like NotionForms.
Alternatively, if you want to integrate Google forms with Notion, you can use a third-party service to help you send form data back into Notion.